Process Overview & Applicability
WCC will determine the earned and unearned portion of Title IV aid as of the date the student ceased attendance based on the amount of time the student was scheduled to be in attendance. After the 60% point in the payment period, the student has earned 100% of the Title IV funds he or she was scheduled to receive during the payment period.

Withdrawal Date
When a student begins the official withdrawal process or provides official notification to the WCC Financial Aid Office of his intent to withdraw, the date of the student’s withdrawal would be the date the student began the official withdrawal process, or the date of the student’s notification, whichever is later. If a student did not begin the official withdrawal process or provide notification of his or her intent to withdraw, the date that the student withdrew would be the date of the student’s last date of attendance (LDA). For a student who unofficially withdraws (students who do not inform the school directly), students must be considered unofficially withdrawn after 5 consecutive calendar days of absence and have not contacted the school. If a student does not officially withdraw from their program, WCC will consider the date for calculating refunds as the unofficial withdrawal date of the student’s last date of attendance (LDA).

Formula Calculations
WCC Financial Aid Office uses the payment period R2T4 calculation to determine whether a post-withdrawal disbursement should be made. R2T4 calculations will be completed within 10 days of notification of a student’s withdrawal. WCC and GEMCOR utilize the R2T4 calculation tool provided by the U.S. Department of Education.

Post-Withdrawal Disbursements
When a Return to Title IV (R2T4) calculation reveals a student is entitled to a post-withdrawal disbursement through Pell funds, the post-withdrawal disbursement is made by the Financial Aid Office, through GEMCOR, and sent to the student at their last known address. When post-withdrawal funds include loan monies, the student is given the opportunity to notify the Financial Aid Office to carry out the loan disbursement or refuse and cancel the loan disbursement.

Returning Unearned Funds
When the R2T4 calculation determines that unearned Title IV funds were disbursed to a student, WCC will return those funds to all applicable sources. When Pell funds are a part of the return process, the student’s award will be adjusted and sent to COD and those funds will be returned to USDE. Refunds or returns will be processed within thirty days of notification of the student’s withdrawal.

Refunds due shall be paid in the following order:

• Unsubsidized Direct Loan (Title IV)

• Subsidized Direct Loan (Title IV)

• Direct PLUS Loan (Title IV)

• Pell Grant (Title IV)

• A+ (State of Missouri Funds)

• Private Scholarships

• Personal Funds

Over-award Resolution
To resolve an over-award, WCC will promptly attempt to recover the over-payment by notifying the student in writing, and requesting full payment. The notice will state that if the student fails to repay the over-payment or make satisfactory arrangements for repayment, he or she will be ineligible for Title IV funds until the over-payment is resolved.

If the student claims that the school made a mistake in determining the over-payment, we will consider any information he or she provides and decide whether the objection is warranted. If, after notification to the student and consideration of possible objections, an over-payment remains and the student has not repaid or made satisfactory arrangements to repay the over-payment, the student’s over-payment will be reported to NSLDS and WCC will refer the over-payment to USDE for collection.